Job Title

Spare Parts and Logistics Coordinator

Location

Louisville, KY

Shift Hours

First Shift | Full-Time

Compensation

$34.00 per hour

About the Role

Our client is seeking a highly organized Spare Parts and Logistics Coordinator to support their After Sales and Service team. This role is responsible for managing spare parts procurement, coordinating logistics, maintaining inventory records, and ensuring timely delivery of parts to support operational and customer service needs.

The position works closely with procurement, vendors, service teams, and customers to ensure spare parts are properly priced, ordered, tracked, and delivered. The coordinator will also manage surplus inventory resale listings and assist with contract administration and documentation.

This is a fast-paced role ideal for someone who enjoys logistics coordination, vendor communication, and maintaining accurate inventory records.

Key Responsibilities

Spare Parts Procurement & Order Management

• Coordinate with procurement and vendors to obtain pricing for spare parts requests
• Prepare and issue purchase orders for approved spare parts
• Track orders from placement through delivery and resolve order-related issues
• Maintain accurate documentation for spare parts transactions
• Communicate delivery schedules and order status updates to internal teams

Inventory & Asset Management

• Maintain accurate records of spare parts inventory
• Track inventory usage and ensure proper documentation
• Manage surplus or resale spare parts listings on platforms such as eBay
• Track resale transactions and maintain accurate sales documentation

Logistics & Receiving

• Coordinate shipping, receiving, and delivery of spare parts and equipment
• Support receiving and storage of parts into CMMS or inventory systems
• Assist with onsite receiving and inventory documentation when required
• Coordinate with vendors, warehouses, and logistics providers to ensure timely delivery

Contract & Administrative Support

• Support contract management activities related to spare parts and service agreements
• Maintain organized records of logistics, spare parts, and vendor transactions
• Provide administrative support to the After Sales and Service team

Customer & Technical Support Coordination

• Assist with spare parts inquiries related to parcel and baggage handling systems
• Coordinate with service teams to identify required parts and ensure timely procurement
• Communicate order status and logistics updates to customers and internal stakeholders

Qualifications / Requirements

• High School Diploma or GED required
• 2–5 years of experience in spare parts coordination, logistics, procurement support, or inventory management
• Experience working with vendors, purchase orders, and logistics coordination
• Proficiency in Microsoft 365 including Excel, Word, and Outlook
• Strong attention to detail and documentation skills
• Experience with vendor relationship management and customer communication
• Ability to track inventory and maintain accurate records
• Familiarity with CMMS, ERP, or inventory management systems preferred
• Experience using online resale platforms such as eBay is a plus

Work Environment

• Primarily office-based with a collaborative team environment
• Occasional travel to customer sites or warehouses may be required
• Ability to lift up to 50 lbs and perform receiving or inventory tasks when needed